RFP reference
RFP-2026-PS-0114
Response ID
MG-RESP-0114-R2
Submitted
14 APR 2026
Section 01 / Statement of compliance
Ten requirements.
All ten met, no exceptions.
This response is submitted as the evaluation instrument itself. Every requirement in the invitation to tender appears below as a numbered row. Open a row to read the answer, the evidence reference, and the person accountable for it.
Requirements met
10 / 10
Exceptions taken
NIL
Clarifications sought
NIL
Instrument version
R2
38
Years in service
Continuous operation since 1988.
96%
On-time completion
Across 96 mandates, last 24 months.
24
Awards won
Industry and client awards, since 2015.
Section 02 / Requirement matrix
All ten requirements, answered in place.
Click any row to open the answer, the evidence reference and the accountable owner.
Ref
Category
Requirement
Status
R-01
Portfolio data
Maintain a single authoritative record for all 412 leased and owned assets, reconciled monthly.
MET
R-02
Lease administration
Abstract every lease to a standard clause set and flag all critical dates 180 days in advance.
MET
R-03
Transaction execution
Deliver acquisition and disposal mandates to programme, with no more than one variation per mandate.
MET
R-04
Facilities compliance
Evidence statutory compliance across fire, water, asbestos, gas and electrical regimes for every occupied asset.
MET
R-05
Sustainability reporting
Report Scope 1, 2 and landlord-controlled Scope 3 emissions per asset on a quarterly cycle.
MET
R-06
Technology platform
Provide the authority with read access to the asset register and a configurable reporting layer.
MET
R-07
Service levels
Respond to emergency instructions within two hours and routine instructions within two working days.
MET
R-08
Insurance & liability
Hold professional indemnity, public liability and employer’s liability at the levels stated in the ITT.
MET
R-09
Transition
Complete mobilisation within 90 days of award with no interruption to occupier services.
MET
R-10
Commercial model
Price the engagement on a fixed management fee with transparent pass-through of third-party cost.
MET
Section 03 / Accountable owners
Every answer has a name against it.
Portfolio & data
D. Amara
Holds the asset register and the monthly reconciliation close.
Owns R-01, R-06
Leases & transactions
S. Herrera
Accountable for abstraction standards and mandate delivery to programme.
Owns R-02, R-03
Compliance & environment
M. Okonjo
Signs off statutory compliance and the quarterly emissions return.
Owns R-04, R-05, R-08
Delivery & commercial
A. Reyes
Carries mobilisation, service levels and the commercial position.
Owns R-07, R-09, R-10
Section 04 / Comparable engagements
Three portfolios at the same scale.
Reference 01
Metropolitan housing authority
PORTFOLIO 1,180 units
SCOPE Full management, lease admin
TERM 2019 to present
Referee contactable on request. Details in Appendix K.
Reference 02
Regional logistics operator
PORTFOLIO 44 sites, 2.1m sq ft
SCOPE Transactions, facilities compliance
TERM 2021 to present
Referee contactable on request. Details in Appendix K.
Reference 03
University estates directorate
PORTFOLIO 61 buildings, mixed tenure
SCOPE Lease admin, sustainability reporting
TERM 2017 to present
Referee contactable on request. Details in Appendix K.